Greater Elkhart Chamber of Commerce Position Description
Job Title: Executive Administrative Assistant
Department: Administration
Reports To: President/CEO
FLSA Status: Exempt
Position Summary
The Executive Administrative Assistant provides high-level administrative support to the President/CEO while ensuring efficient daily operations of the Chamber. This role supports board governance, member engagement, and office coordination, serving as a key point of contact for members, stakeholders, and the public.
Key Responsibilities
Executive & Board Support – Manage President/CEO calendar, meetings, reminders, and follow-ups – Prepare reports, spreadsheets, and purchase orders – Coordinate Board and Executive Board meetings (agendas, packets, scheduling, minutes) – Maintain organized board records and assist with annual board processes
Office & Administrative Operations – Serve as front office contact: greet visitors, answer phones, manage mail – Maintain office organization, supplies, kitchens, and meeting spaces – Coordinate with vendors (cleaning, supplies) – Oversee Certificate of Origin processing and records
Calendar & Facilities – Schedule meeting rooms for staff and members – Coordinate meeting logistics (setup, catering, technology) – Maintain annual calendars for board meetings, councils, and key events
Events & Member Engagement – Support Chamber events (registration, tracking, setup, logistics) – Assist with ribbon cuttings, ambassador activities, and member recognition
Qualifications
- Administrative or executive assistant experience
- Demonstrated experience supporting senior leadership and/or a board of directors
- Strong organizational, multitasking, and time management skills
- Excellent written and verbal communication skills
- Ability to work independently while supporting a team-oriented environment
- Proficiency in Microsoft Office and ability to learn new systems
Core Competencies
- Professionalism and discretion
- Strong interpersonal and customer service skills
- Attention to detail and follow-through
- Adaptability and problem-solving skills
- Commitment to the Chamber’s mission and values
Work Environment
Office-based role with occasional event support. Requires sitting, standing, and light lifting (up to 10 lbs).
Why Work Here
Join a mission-driven organization at the center of Elkhart County’s business community. The Greater Elkhart Chamber of Commerce offers a collaborative, high-impact environment where your work directly supports regional growth, business advocacy, and community leadership. You’ll partner closely with senior leadership and board members, gain visibility into strategic initiatives, and play a key role in advancing the Chamber’s impact.
Equal Opportunity Employer
The Greater Elkhart Chamber of Commerce is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status.
Greater Elkhart Chamber of Commerce
Since our founding in 1919, the Greater Elkhart Chamber of Commerce has focused on supporting local businesses through advocacy, connections, and resources that drive economic growth. We bring together leaders and organizations to strengthen the regional business community and enhance quality of life.
Mission: To be the leading resource for making connections that foster collaboration which serves and promotes efforts to strengthen the Greater Elkhart business community.
Note: Responsibilities may evolve based on individual growth and  organizational needs.
Motivated candidates will reach out directly to info@elkhart.org. Please write a professional business email explaining why you are looking for a new position, why you are the right candidate for this position, and dates and times you are available for a phone interview. Please attach a copy of your resume as well.